Fast, Compliant, Customisable
One system to hire, manage, develop, and retain your people. Shilpa HRMS automates recruitment, attendance, payroll, performance, and exit workflows — with EPF/ETF/APIT, SOCSO, EIS, PIT, and regional compliance built in. Configure your own approvals, payslips, and analytics, and close each month with audit-ready precision.
Problem
SMEs across Asia juggle scattered spreadsheets, manual hiring processes, and unlinked attendance or payroll systems. HR data lives in silos, causing delays, errors, and compliance risks.
Agitation
Without integration, candidate data never connects to onboarding, leave isn’t synced with payroll, and appraisals don’t link to increments. This leads to endless re-entry, lost records, late reports — and burnt-out HR teams.
Solution
One connected HRMS that manages your entire employee lifecycle — from recruitment to retirement. Shilpa HRMS syncs every module so once data enters, it flows everywhere: recruitment forms feed onboarding, attendance feeds payroll, and reviews drive increments — automatically.
WHAT YOU'LL ACHIEVE
- Hire, onboard, and manage teams in one centralized system.
- Payroll in minutes with statutory deductions auto-calculated (EPF/ETF/APIT, SOCSO, EIS, PIT, PF).
- Accurate, dispute-free attendance and leave through synced logs and approvals.
- Instant appraisals, promotions, and final settlements — with zero manual intervention.
- Faster audits, clearer insights, and confident compliance across countries.
CORE MODULES
Recruitment & Onboarding
Automate hiring from job posting to digital onboarding. Capture candidate data once — it becomes the employee record on joining. Assign pre-joining forms, policy e-acks, and welcome checklists, ensuring every new hire is day-one ready.
Time & Attendance
Track work hours via biometrics, web, or mobile. Configure shifts, OT windows, and attendance rules by site or country. Approvers resolve exceptions before payroll, keeping attendance clean and compliant across all branches.
Payroll & Benefits
Process multi-country payroll with regional tax logic built in. Automate calculations for salaries, benefits, and deductions — including EPF/ETF/APIT, SOCSO, EIS, PIT, PF, and pension. Deliver bilingual payslips, generate bank files, and lock month-end with audit-ready reports.
Performance Management
Align goals, appraisals, and development. Configure review cycles, track progress, and link results to increments or learning plans. Dashboards highlight top performers and team insights to guide promotions or training.
Offboarding & Retirement
Automate resignations, handovers, clearances, and full & final settlements. Generate experience letters and service reports instantly. Retirements follow structured workflows with gratuity, notice tracking, and document archiving.
CUSTOMISABLE HRMS
Rules & calculations
Tailor every formula — overtime, rounding, grace, no-pay, or benefit logic — per branch or country.
Workflows
Define multi-level approvals, shift rosters, and escalations that match your organization’s structure.
Interfaces
Connect biometric devices, import/export via Excel or APIs, and link your bank or finance systems.
Outputs
Payslips, analytics, statutory bundles — delivered on schedule or accessible via portal anytime.
GUIDED WORKFLOW
1Recruitment to Onboarding
Move candidates into employees automatically.
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GUIDED WORKFLOW
1
Recruitment to Onboarding
Move candidates into employees automatically.
2
Attendance & Leave
Sync biometrics and requests with instant visibility.
3
Payroll & Approvals
Auto-calculate salaries, deductions, and statutory items.
4
Performance & Growth
Reviews and goals tied directly to increments.
5
Exit & Settlement
Clearances, gratuity, and documents handled seamlessly.
6
Analytics & Audits
Dashboards and variance reports ready for finance or auditors.
IMPLEMENTATION & CHANGE MANAGEMENT
- Fit-Assessment
- Prototype (1–2 weeks) with sample data
- UAT & sign-off
- Migration (masters, YTD, balances, history)
- Go-Live (optional parallel run; period lock)
- Post-Go (30–60–90 day tune-ups; L1/L2/L3 under SLA).
REAL-WORLD SCENARIOS
Apparel (multi-shift):
Candidate-to-employee tracking, night OT x1.5 after 22:00, meal allowance if OT > 2h, bilingual payslips.
Retail (rosters):
Automated hiring for stores, weekend premium, dual approvals, auto no-pay after threshold.
Services (field):
Geo-tag clock-ins, daily allowance rules, and project-based cost exports.
Education (terms):
Adjunct hiring, term-based contracts, tenure-linked leave caps, and proration for mid-term joiners.
SECURITY & RELIABILITY
End-to-end encryption, role-based access, and audit trails safeguard your data. Daily backups, mirrored storage, and Huawei Cloud hosting ensure uptime and compliance with regional data laws. Optional MFA, IP restrictions, and password-protected payslips add layers of protection.
Frequently Asked Question's
Ready to see your rules running inside Shilpa HRMS?
